Chapel Hill Bible Church

If you are interested in renting the soccer field, please refer to the Field Request page for information and fees.

CHBC Ministry Events will not be charged unless:
1. We have to purchase special items or equipment. Example: lights for Fall Festival
2. We have to hire people to help with the event. Example: AV, clean up or chair reset.

3. Your request does not fall within our building hours and you are wanting to hire an attendant.

It is the responsibility of the ministry to coordinate with the Facilities Director. It is the responsibility of the ministry to do their own set up, clean up, and reset after each event. We provide you with tables, chairs, etc., in the rooms you requested; we will do our best to set them up roughly the way you describe if time allows, but you are responsible for moving them around to suit your exact needs.

The following rates apply to all non-CHBC ministry use. This includes non-faith based groups or faith based groups and church members engaging in social events. Examples: recitals, rehearsal dinners, meetings, showers, graduations, receptions, etc.

These rates apply to one time usage. Any regular use must be negotiated with the Facilities Director.

Building Hours: (Summer hours --- building is closed on Tuesday and Wednesday evenings) Rooms are available only Mon-Thurs 9am-9:30pm, Friday 9am-1pm and 7pm-10pm, Saturdays 9am-12:30pm. Saturday afternoons until 4pm are usually available IF you are requesting space at least a week in advance and there is building attendant availability. After-hour reservations will incur additional charges for staffing. Saturday evenings and Sunday are reserved for CHBC ministry events only. The building opens and closes at the times given - any time for set-up or clean-up must be included within the hours that the building is open. NOTE that Saturday afternoon building use must be requested at least a week in advance so that we can be sure we have adequate staffing.

Summer Hours:  building is closed Tuesday and Wednesday evenings.

You are charged for not only the length of the event, but also the time it takes you to do set up and clean up. These rates do not include sound, stage lighting, clearing or resetting of stage or clean up. No food or drinks are permitted in the auditorium.

Please see also information about Recitals.


Rehearsal fees: Will be half of normal charges with no HVAC (heating and air conditioning), special lighting, or sound. All rehearsals are subject to cancellation if they conflict with CHBC events. All rehearsals must be scheduled. If you need a full rehearsal - stage lighting, HVAC, AV, the charges will be at the full rate.

The charge for any commercial use or event that charges a fee must be negotiated with the Facilities Director on a case by case basis.

Fees Due and Cancellations: Full payment is due before the day of the reservation.  If you need to cancel, we must have a 24 hour notice.

Refunds: Refunds for cancellations will happen 3 times per year... after June 12th, September 1st and December 31st.

Lessons and classes at CHBC may be scheduled only in a classroom and only on Monday through Thursday from 1-5pm, and are subject to the following fees: for 1-4 students at a time, $5 per hour; for more than 4 students at a time, $10 per hour (less than our normal commercial rate). Minimum charge is $25 per quarter, billed quarterly and payable in advance. If you need to cancel and give at least 1 business day's notice, your account will be credited for the amount you cancel.

Set-up and Clean-up: Users are responsible for set up and resetting the room for the next event. Users are responsible for cleaning the room no matter how they found the room. Users must take all trash to the dumpster. No food without prior permission. Charges will also apply if facility staff has to do additional cleaning after you leave.

Audio Video charges in the Auditorium are as follows. Fees are based on the amount of time and the number of AV personnel required for an event. Each of the items shown in the table below may require a separate AV person dedicated to the task. For example, your event may be a concert that you want to have recorded on DVD. The concert will probably require one AV person to run sound and another to run video equipment bringing the cost to roughly $60 per hour. Sometimes, depending on the needs an event, it is possible for one person to accomplish more than one task. Example: you want the stage lights turned on for your concert – this can be done by either the sound person or video person, and the cost again is roughly $60 per hour. If however, you want lighting changes made during the concert, a third AV person will likely be needed bringing the cost to roughly $90 per hour.

Please note that the amount of time worked by AV personnel will be somewhat greater than the scheduled event time due to set-up and post-event work, depending on the needs of the event.

Requests for Auditorium AV use should be submitted at least 3 weeks in advance of the event date. CHBC will provide trained AV personnel and an estimate of cost for AV use.

For events not requiring AV personnel services, a sound lectern with a built-in PA system is available for $20.

Auditorium chairs are not to be moved without permission of the Facilities Director. The Facilities Director reserves the right to restrict the amount of chair movement in the auditorium. If there is any unauthorized movement of chairs there is a $50 fine in addition to the fees described as follows. There will be a fee of $45 per hour for chair reset. It will be the responsibility of the group to have a preset number of volunteers to assist in reset. The group will be charged $100 per volunteer who does not show up or leaves early. It is the group’s responsibility to remove chairs and set up for the event.